Faculty and staff recruitment
Advertise faculty and staff positions, take complete applications online with the research record and documents, and review every candidate by position.
Built for the people who run it
- Directors and deans
- Faculty recruitment offices
- HR and establishment sections
- Selection and screening committees
- Applicants for faculty positions
- Applicants for staff positions
What usually prompts the call
- Applications arrive by email in different formats, and each one is retyped into a spreadsheet before anyone can compare candidates.
- Applicants who do not meet the advertised qualification, experience or age limit still have to be read and screened out by hand.
- Publications, Ph.D. supervision and teaching are described differently by every applicant.
- Certificates and pay slips go missing, and assembling one candidate’s file for a committee takes a morning.
What it does
Which of these are included in a deployment is set out in the proposal for that institution.
Positions and eligibility criteria
Faculty and staff positions, each with opening and closing dates, minimum qualification, minimum marks, minimum experience and an age limit as on a stated date. Faculty and staff positions are administered separately.
Advertisements and job descriptions
Advertisements and job descriptions uploaded as PDF or image files and listed on the portal’s sign-in page for applicants to read.
Registration with email verification
Applicants verify their email address with a code, choose the position, and confirm the advertised criteria; age is checked against the position’s limit as they register.
Online application form
Personal details, address, education from Class X to Ph.D., experience, references, a statement of purpose and extracurricular activities, completed step by step.
Experience calculation
Experience entries are checked for overlapping dates, and total experience is counted from the minimum qualification and compared with the position’s requirement.
Ph.D. and research record
Ph.D. details and a structured record of research articles, books, Ph.D. supervision, cases, MDPs and workshops, subjects taught, research projects and consultancy assignments.
Document upload
CV, date-of-birth, educational and experience certificates, identity document, no-objection certificate, pay slip, photograph and signature, with file type and size checks.
Completeness check and submission
The application lists any section still incomplete and can be submitted only when all are done. Once submitted it is locked and a confirmation email is sent.
Candidate review by position
Applicants listed by position and date range, complete or incomplete, with each full application, the research and experience summary, and the option to mark an application incomplete.
Application PDF and document download
The application form as a PDF, and each candidate’s documents, or all documents for a position, downloaded as a ZIP file.
Excel exports
Candidate, position and experience data exported to Excel for committee papers.
Archive of earlier cycles
Applications from earlier recruitment cycles kept in a read-only archive that administrators can open to look back.
How a recruitment cycle runs, start to finish
An illustration of a typical sequence. Your own process is configured during implementation.
The office sets up each position with its dates and eligibility criteria and uploads the advertisement.
Applicants verify their email, choose a position and confirm they meet the criteria.
They complete the application: education, experience, Ph.D. and research record, references and statement of purpose.
They upload their documents, review the application and submit it, and receive a confirmation email.
The office reviews candidates by position and marks incomplete applications.
Application PDFs, documents and Excel exports go to the committee for shortlisting.
Where it is in use
The recruitment portal is in use at Management Development Institute, Gurgaon, for its faculty and non-academic positions. Read our MDI Gurgaon story or see the institutions we work with on the clients page.
Works alongside
HR and payroll
Employee records, leave and payroll for teaching and non-teaching staff, working from the same attendance data.
Admissions
Run an admission cycle from the first application to the last waitlist offer, on a form your own office designs.
Academics
One student record from registration to transcript, covering courses, attendance, assessment, grading and attainment reporting.
Frequently asked
Can the application follow the eligibility criteria in our advertisement?
Yes. Each position carries its own minimum qualification, minimum marks, minimum experience and age limit as on a stated date. Applicants confirm these when they register, their age and total experience are calculated from what they enter, and an application cannot be submitted until every required section is complete.
Does it cover shortlisting and interviews?
The system covers the application side: positions, the online application, documents and the review of candidates by position, with the application form as a PDF, documents as a ZIP file and data in Excel. Shortlisting and interview decisions are taken by your committees from that material. If you need those stages recorded in the system, we assess it as customised development and say so in the proposal.
What does it cost?
It depends on the number of positions and applicants you expect, the features you take and the deployment model. Tell us those and we will give you a figure.
See recruitment with your own positions
Send us a recent advertisement and the demonstration will follow it.